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Acronyms & Abbreviations Common in Electronic Data Interchange ANSI X12 Transaction Types 810 -- Invoice An invoice is sent out in response to receiving an 850 (see below). 820 -- Payment Order/Remittance Advice Used to make a payment, send a remittance advice, or make a payment and send a remittance advice. The remittance advice can go directly from the payer to payee through a financial institution or through a third party. 824 -- Application Advice Indicates that there was a problem with a transaction. Usually, an 824 will explain what was wrong. 832 -- Price/Sales Catalog Used by GSA schedule holders to submit the prices of goods or services in the form of a catalog. 836 -- Contract Award Notification that a contract has been awarded as well as who received the contract. 838r -- Trading Partner Profile (Registration) A vendor's request to become an electronic trading partner. As a courtesy, Simplix provides free registration with FACNET and GATEC. 838c -- Trading Partner Profile (Confirmation) The confirmation that an 838r was accepted. The 838c also contains information that may be of interest to the vendor. It is recommended that you save a copy this transaction. 840 -- Request For Quotation Just what it sounds like; an agency is looking for bids on one or more product or service. 841 -- Specifications/Technical Information Complete or partial technical description of a product, process, or service. This information can include graphic, text, parametric, tabular, image, spectral, or audio data. 843 -- Response to Request For Quotation A bid. 850 -- Purchase Order Confirmation that you have been awarded a contract. 855 -- Purchase Order Acknowledgement Response confirming receipt of a buyer's purchase order and containing, if applicable, shipping and quantity information related to fulfillment of the Purchase Order. 856 -- Ship Notice/Manifest Lists the contents of a shipment of goods as well as additional information about the shipment, such as type of packaging and carrier information. 860 -- Purchase Order Change Request Used by the buyer to (1) request a change to a previously submitted purchase order or (2) confirm acceptance of a purchase order change initiated by the seller or by mutual agreement of the buyer and seller. 864 -- Text Message The X12 equivalent of electronic mail. 865 -- Purchase Order Change Acknowledgment/Request - Seller Initiated Used to convey acceptance or rejection of changes to a previously submitted purchase order. 940 -- Warehouse Shipping Order Used by the depositor to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order. 945 -- Warehouse Shipping Advice Used by a warehouse to advise the depositor that shipment was made. It is used to reconcile order quantities with shipment quantities. 997 -- Functional Acknowledgement Contains date and time of receipt as well as whether the transaction was accepted or rejected. Common Acronyms And Abbrevi- ations Listed below are simple explanations of the most common abbreviations that appear in electronic commerce transactions and the CBD: A-E Architect-Engineer A&E Architecture and Engineering AC Accepted and shipped (used when defining back order status) ACH Automated Clearing House--A system run by the Federal Reserve that acts as a storage and transfer facility for electronic payments ACO Administrative Contracting Officer ADP Automated Data Processing ADR Alternate Dispute Resolution ADRA Alternate Dispute Resolution Act AIAG Automotive Industry Action Group AIS Automated Information System ALE Annual Loss Expectancy ANSI American National Standards Institute APPL Agency Application AR Accepted and released for shipment (used when defining back order status) ARO After Receipt Of Order ASC Accredited Standards Committee ASCII American Standard Code for Information Interchange ASN Advance Ship Notice--An EDI document that lists what is coming in next shipment. The X12 document number for an advance ship notice is 856. ASQC American Society for Quality Control BAA Broad Agency Announcement--A notice from the government that requests scientific or research proposals from private firms concerning certain areas of interest to the government. The proposals submitted by the private firms may lead to contracts. BBS Bulletin Board System/Service BLS Bureau of Labor Statistics--An organization in the U.S. Department of Labor. BOA Basic Ordering Agreement--A general outline of the supplies or services to be provided by the contractor. Alternatively, BOA may refer to a Blanket Order Agreement. See BPA for more information. BOD Bid Opening Date--The final date that a bid must be received by the appropriate government office. BP Item accepted partial shipment balance back ordered (used when defining back order status) BPA Blanket Purchase Agreement--An agreement between the government and a vendor. The agreement gives the government the option to purchase goods or services from the vendor when needed on a on-call basis. bps Bits per second (a measure of the computer's processing speed) BRAC Base Realignment and Closure Commission CA Contract Award CAD Computer Aided Drafting/Design CAGE Contractor and Government Entity Code--An identification code assigned to the awardees of DOD contracts. The codes are used by DOD for record keeping purposes. Offerors do not need a CAGE code to submit a bid for a contract. CALS Continuous Acquiestion and Life-Cycle Support CAM Computer Aided Manufacturing CASE Computer Aided Software Engineering CBD Commerce Business Daily--A daily newspaper publication that provided notice of proposed government procurement actions, contract awards, sales of government property, and other procurement information. The CBD ceased publication on January 4, 2002. CAAS Contracting for Advisory Assistance Services CAS Cost Accounting Standards CCR Central Contractor Registration CDBG Community Development Block Grant CEC Contractor Establishment Code CFR Code of Federal Regulations--A collection of publications that contains regulations for all Federal Departments and Agencies. CFS Center for Standards CICA Competition in Contracting Act--A law that requires full and open competition for Federal contracts. CID Commercial Item Description. CIM Computer Integrated Manufacturing CLS Contractur Logistics Support CNT Contract COB Close Of Business COC Certificate of Competency COE Corps of Engineers--An organization in the U.S. Department of the Army. CONUS Continental United States (except Alaska) COOP Continuity of Operations COTS Commercial Off-the-shelf DAASC Defense Automated Addressing System Center -- A form of EDI used primarily by DLA DAC Defense Acquisition Circular DARO Days After Receipt Of Order DAU Defense Acquisition University DCAA Defense Contract Audit Agency DCSC Defense Construction Supply Center--An organization in the U.S. Department of Defense. DDN Defense Data Network DEF Delivery Evaluation Factor--The complete rules and procedures governing DEF can be found in DSCP Guiding Principles for Acquisition (DGPA) 11.403-P on the Web at http://131.82.241.3/contract/dgpa/dgpahome.htm and in the Standard Operating Procedures (SOP) for Administering Delinquent Awards Following Differential Payment DEL Delivery DESC Defense Electronics Supply Center--An organization in the U.S. Department of Defense, Defense Logistics Agency. DFAR Defense Federal Acquisition Regulations--Procurement regulations used by organizations in the Department of Defense. Also called Defense Acquisition Regulations (DAR). Hill AFB maintains one of the best sites listing the regulations. They may also be purchased on CDROM from a variety of sources. DFAS Defense Finance and Accounting Service DGSC Defense General Supply Center--An organization in the U.S. Department of Defense, Defense Logistics Agency. DISA Defense Information Systems Agency DISC Defense Industrial Supply Center--An organization in the U.S. Department of Defense, Defense Logistics Agency. DISN Defense Information Systems Network DLA Defense Logistics Agency DLAD Defense Logistics Agency Directive-- DLA Support Services maintains a numerical listing of the directives. DLAPS Defense Logistics Agency Publishing System DMS Defense Message System DoD Department of Defense (sometimes abbreviated as DOD) DODAAC Department of Defense Activity Address Code--a code assigned to identify specific units, activities, and organizations, non-DoD and contract activities engaged in the requisitioning, receiving, and billing of materiel. DOE Department of Energy DOJ Department of Justice DOL Department of Labor DOS Disk Operating System DOT Department of Transportation DP Distribution Point DPACS-EC DLA Pre-Award Contracting System-Electronic Commerce DTD Dated DUNS® Data Universal Numbering System DVD Direct Vendor Delivery EBCDIC Extended Binary Code Decimal Interchange Code EC Electronic Commerce ECP Engineering Change Proposal ECPN Electronic Commerce Processing Node ECRC Electronic Commerce Resource Center EDI Electronic Data (or Document) Interchange--Electronic exchange of information, paperless office. EDIFACT Electronic Data Interchange for Administration, Commerce and Transport; an EDI standard for international use developed by the United Nations EDI Electronic Data Interchange (computer-to-computer exchange of standard business data according to agreed-upon formats) EDJT Economic Development Job Training EDWAA Economic Dislocation and Worker Adjustment Assistance EEC Equal Employment Council EEO Equal Employment Opportunity EFT Electronic Funds Transfer Email Electronic Mail EPA Environmental Protection Agency FA Functional Acknowledgement (notice of receipt of an EDI transaction) FAC Federal Acquisition Circular FACNET Federal Acquisition Computer Network -- the name given by the new Federal Acquisition Streamlining Act of 1994 to the system architecture developed by the Electronic Commerce interagency group. The system allows agencies to transmit RFQs through a central network so that they are available to all potential vendors, who can then bid and receive purchase orders electronically through the same network. Vendors register centrally with the government and send/receive through VANs. FAI Federal Acquisition Institute FAR Federal Acquisition Regulation--Procurement regulations used by both civilian and defense organizations. Hill AFB maintains one of the best sites listing the regulations. They may also be purchased on CDROM from a variety of sources. FASA Federal Acquisition Streamlining Act FAT First Article Testing--When DOD buys certain goods they may perform extensive tests on the first item delivered. FDA Food and Drug Administration FedBizOpps Federal Business Opportunties--The electronic replacement for the Commerce Business Daily; the Internet entry point for all federal bids valued over $25,000. FFP Firm Fixed-Price--A type of contract under which the government agrees to purchase goods or services at a set price. FFRDC Federally Funded Research & Development Center--A facility funded by the government that conducts research and development work. The facility is operated by a university or a related non-profit organization. FIRMR Federal Information Management Resources Regulation-- Government-wide regulations that govern the purchase of computer goods and services. FOB Freight On Board FMS Foreign Military Sales -or- Financial Management Service FRB Federal Reserve Bank FSC Federal Supply Classification--A code number used by the government to identify various items of equipment which are purchased by the government. FSN Federal Stock Number--A code number used to identify documents sold by the U.S. Government Printing Office, Superintendent of Documents. FSS Federal Supply Service--An organization in the U.S. General Services Administration. Alternatively, FSS may refer to a Federal Supply Schedule, a pre-negotiated price contract. GAO General Accounting Office GATEC Government Acquisition Through Electronic Commerce, a Department of Energy project GEIS General Electric Information Services GFE Government-Furnished Equipment GFM Government-Furnished Materials GII Government Information Infrastructure GITS Government Infomration Technology Services GOCO Government-Owned, Contractor Operated GOSIP Government Open Systems Interconnection Profile GOTS Government Off-the-shelf GSA General Services Administration GSBCA General Services Board of Contract Appeals HCA Head of Contracting Agency HHS Health & Human Services HIPPA Health Insurance Portability Act HTML HyperText Mark-up Language, used to format WWW pages HTTP HyperText Transfer Protocol, used to transmit web-based information such as WWW pages IAO Inspection Acceptance Origin -- the location where the inspection and acceptance will take place for I and A origin quotes. IAW In Accordance With IB Backordered IDIQ Indefinite Delivery Indefinite Quantity IFB Invitation for Bid--A solicitation issued by the government to prospective bidders. An IFB describes what the government requires and how the offerors will be evaluated. Award is based on the lowest bid. Negotiations are not conducted. IG Inspector General IH Item on hold (used when defining back order status) IMPAC International Merchant Purchase Authorization Card IR Rejected (used when defining back order status) IRS Internal Revenue Service ISO International Standards Organization IT Information Technology ITA International Trade Administration J&A Justification and Analysis JTPA Job Training Partnership Act LLNL Lawrence Livermore National Laboratory LMI Logistics Management Institute LSA Labor Surplus Area--A Federal program to set-aside certain contracts to businesses located in areas with high unemployment. MAC Message Authentication Code MDOC Michigan Department of Commerce MIME Multipurpose Internet Mail Extensions MIO Michigan International Office MIS Management Information System MOCAS Mechanization of Contract Administration Services -- a form of EDI used primarily by DFAS MODs Modifications ms Millisecond (one one-millionth of a second) MMBDC Michigan Minority Business Development Center MMTC Midwest Manufacturing Technology Council MTAC Michigan Technical Assistance Center MTIF Michigan Training Incentive Fund NACHA National Automated Clearing House Association NASA National Aeronautics and Space Administration NCMA National Contract Management Association NECO Navy Electronic Commerce Online NII National Information Infrastructure NIST National Institute of Standards and Technology NLT No Later Than NPAA National Oceanic and Atmospheric Administration NPR National Performance Review NSA National Security Agency NSF National Science Foundation NSN National Stock Number--a unique 13 digit number assigned to a particular item. These numbers catalog a wide range of items by commodity, group, and class. Some NSNs may be prefixed with a COG code or suffixed with a spec. code. NSNA No Stock Number Assigned NTIA National Telecommunications and Information Administration o/a On or About OFPP Office of Federal Procurement Policy OICC Officer in Charge of Construction OJT On-the-Job Training OBM Office of Management and Budget OS Operating System OSD Office of the Secretary of Defense OSDBU Office of Small and Disadvantaged Business Utilization PACE Procurement Automated Contract Evaluation--A DPACS program that attempts to make automatic awards. DSCP maintains a web page describing the PACE program PAT Process Action Team PEM Privacy Enhanced Mail PID Part Identifier--A unique number used to identify a specific item. PIN Pre-Invitation Notice--A summary of a solicitation package sent to prospective bidders, who may then request the entire solicitation package. P.L. Public Law P/N Part Number PCO Procuring Contracting Officer PO Purchase Order. The X12 document number for a purchase order is 850. POC Point of Contact PR Purchase Request PTAC Procurement Technical Assistance Centers QAP Quality Assurance Provisions QAR Quality Assurance Rep PL Qualified Products List R&D Research and Development RFI Request for Information RFP Request for Proposal--A solicitation issued by the government to prospective offerors. An RFP describes what the government requires and how the offerors will be evaluated. Negotiations may be conducted with offers. Award is based on a combination of lowest price and technical merit. RFQ Request for Quotation--A request for market information by the government, used for planning purposes. The X12 document number for a RFQ is 840. ROICC Resident Officer in Charge of Construction RRFQ Reponse to Request for Quotation--Provides potential buyers with price, delivery schedule, and other items from potential sellers of goods and services, in response to a request for such information. The X12 document number for a RRFQ is 843. SAP Simplified Acquisition Procedures SAT Simplified Acquisition Threshold SB Small Business SBA Small Business Administration SDB Small and Disadvantaged Business--A small business that is owned and operated by a socially or economically disadvantaged individual. SBDC Small Business Development Centers SBSA Small Business Set Aside--A solicitation restricted to competition completed only among small businesses. SCORE Senior Corps of Retired Executives SIC Standard Industrial Code or Classification--A code number used by the government to classify goods or services by their principal purpose. SF Standard Form SME Society of Manufacturing Engineers SOL Solicitation--A document that describes the specifications of what the government requires. A solicitation is usually an IFB or a RFP. SOO Statement of Objective (AF) SOW Statement of Work--A description of the government's requirements for purchasing a good or service. SPA Simplified Purchase Agreement--For more information refer to the DSCP web site SPC Statistical Process Control TACOM Tank Automotive Command TBD To Be Determined TIN Taxpayer Identification Number TINA Truth in Negotiations Act TJTC Targeted Jobs Tax Credit TPA Trading Partner Agreement TPIN Trading Partner Identification Number TQM Total Quality Management TSOW Technical Scope of Work UCC Uniform Commercial Code USC United States Code UN United Nations USPS United States Postal Service UTN Universal Tracking Number; used to tie together several related X12 messages VA Department of Veterans Affairs or Veterans Administration VAN Value Added Network; a system of telephone links by which computers exchange information. VAS Value Added Service V.32 CCITT standard for 9600 bps modems V.32bis CCITT standard for 14400 bps modems

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